How Do I Maintain the System?
Maintenance is easy once you have established a routine system, as outlined below.
- As you receive new evaluations, place the old evaluation in the archive system file pocket for the year during which the evaluation occurred. Place the new evaluation in the reference 3-ring binder behind the appropriate School, Therapy, Medical Evaluation, or TRICARE divider.
- When you receive the final IEP, place the previous IEP in the corresponding archive file pocket for that year. Place the new IEP in the 3-ring binder behind the School-IEP divider.
- At the beginning of each school year, remove the contents of the 3-ring binder (reserving the dividers and any evaluations that are still current), and place them in the corresponding file pocket. Place the dividers and current evaluations back in the notebook.
There are many possible variations on this system that might make it more useful to you. This system requires a few hours to set up but minutes to maintain and at minimal financial cost. Parents usually find that there is a net gain in time, as they spend less time looking for critical documents when it is all organized. Hopefully, this system provides you with the same benefits.